Brief Coverage
Web Based Procurement System is a product that allows an organization to carry out the procurement activity by leveraging the power and low cost of Internet. It covers both the activities, which a purchase organisation performs i.e. before and after placement of orders.

The activities before placement of purchase order is  the process of identification & selection of supplier. This part is handled through Reverse Auction (RA) & Request For Quotation (RFQ) business modules. This module enables the buyers to create the market, invite the supplier, monitor the market, get the result and analyze the result. The module also provides for passing the result data to Microsoft Excel for further analysis.

Web-Based Distribution System (eBuy)

Reverse Auction / Request for Quotation (RA/RFQ)

The activities after placement of Purchase orders comprises of monitoring the purchase order schedules, receipts, invoices, payments etc. and communicating with supplier with respect to the changes in schedules, specification etc. The eBuy allows an organisation to push out information about purchase orders, get confirmation about delivery schedule; goods receipt status and payments to its suppliers. Supplier can view only that information which is relevant to him.

Web-Based Procurement System (eBuy)



Order Execution Phase

The organization can also publish information of interest to the general supplier community on an electronic notice board. The supplier on his part can communicate dispatch details to the organization. The organization and supplier can exchange order specific communication in the system. The system keeps a record of all these exchanges. 

This ability of the Web Based Procurement System is to put information in self-help mode for the supplier can free up a lot of time for the Purchase function which can be used to purse strategic objectives.

Integration
The Enterprise content resides at the backend Enterprise Resource Planning (ERP) or Legacy system. To successfully extend their business onto Web, organization need to share the critical enterprise content with their business partners.

eBuy provides a mechanism for seamlessly integrating backend ERP or Legacy system with front end Web system to enable secure exchange of information between the organization and its partners.
 

• The reverse auction leads to increased competition among suppliers, thus resulting in lower prices and reduction in time
• Automate direct as well as indirect purchases
• Increase use of ’Preferred Suppliers’
• Orders raised in minutes not days
• Remove maverick purchases
• Reduce purchasing costs
• Operational in under 4 weeks
• Rapid ROI